Constitution of the Southwold & Reydon Dog Owners group ( SARDOG)

AIMS

The aims of the Association are to:

• Champion the interests of responsible dog owners who live or visitors Southwold & Reydon
• Foster harmonious relations with other users of the facilities in Southwold and Reydon, particularly the beach, the Common, the Greens, footpaths and streets.
• Promote high standards of dog welfare, training and behaviour and promote best practices for responsible dog ownership, particularly with respect to dog behaviour, fouling, barking etc. to both local residents and particularly visitors.
• Work with other groups, including the District, Town and Parish Councils, to minimise statutory controls on dogs within Southwold & Reydon, and maximize co-operative, community action.

POWERS

 To further these aims the committee shall have power to:

(a) Obtain, collect and receive money or funds by way of contributions, donations, grants and any other lawful method towards the aims of the Group.

(b) Associate local authorities, voluntary organisations and the residents of Southwold & Reydon in a common effort to carry out the aims of the Group.

(c) Do all such lawful things as will further the aims of the Group.

MEMBERSHIP
(a) Voting membership shall be open to anyone over the age of 18 who supports the aims of the Group, lives in Southwold and Reydon, Second Home Owners and regular visitors.

(b) The Management Committee shall have the power to approve or reject applications for membership or to terminate the membership of any member provided that the member shall have the right to be heard by the committee before a final decision is made.
(c) Members shall pay an annual membership fee to be determined annually by the Management Committee. The committee shall have the right to waive or modify such fees in cases of hardship or special circumstances.

(d) The management committee shall ensure that the principles of Data Protection, as detailed in the Data Protection Act 1998, relating to members contact details ensuring that personal data is safeguarded and cannot be used without Members consent.

(e) Members shall be able to attend and vote at the Annual General Meeting (AGM).

MANAGEMENT
(a) A Management Committee elected annually at the Annual General Meeting shall manage the Group.

(b) The committee shall consist of a Chair, Secretary, Treasurer, Media Officer, Community Relations Officer and up to 3 other voting members.

(c) The committee may co-opt up to a further 3 voting members who shall resign at the next Annual General Meeting.

(d) The committee shall meet at least 6 times each year.

(e) A Quorum of at least 4 committee members must be present at a committee meeting to be able to make decisions.

(f) The secretary shall keep a proper record of all transactions and meetings

GENERAL MEETINGS
(a) An Annual General Meeting shall be held within 12 months of the date of the adoption of this constitution and each year thereafter.

(b) Notices of the AGM shall be published three weeks beforehand and a report on the Group’s financial position for the previous year will be made available at the same time.

(c) A Special General Meeting may be called at any time at the request of the committee, or not less than one quarter of the membership. A notice explaining the place, date, time and reason shall be sent to all members three weeks beforehand.

(d) One third of membership or minimum of 10 members being present, whichever is the greater, shall enable a General Meeting to take place.

(e) Proposals to change this Constitution shall be given in writing to the secretary at least 28 days before a general meeting and approved by a two thirds majority of those present and voting.

ACCOUNTS
(a) The funds of the Group including all donations, contributions and bequests, shall be paid into an account operated by the management committee. All cheques drawn on the account shall be signed by at least two members of the Management Committee.

(b) The funds belonging to the Group shall be applied only to further the aims of the Group.

(c) A full current record of all income, funding and expenditure will be kept.

DISSOLUTION
(a) The Group may be dissolved by a resolution passed by a simple two-thirds majority of those present and voting at a Special General Meeting.

(b) If confirmed, the committee shall distribute any assets remaining after the payment of all bills to other charitable Association(s) or organisation(s) having aims similar to the Group or some other charitable purpose(s) as the Group may decide.